The information that makes quotations comparable
| Include | Example of the detail to provide |
|---|---|
| Intended use | Describe the actual contents and any filling, sealing or storage requirements |
| Dimensions | Diameter × height in mm; identify internal or external dimensions |
| Ends and closure | Top and bottom configuration, opening requirements and supplied components |
| Material and coating | State required material or ask the supplier to propose it for your stated application |
| Artwork | Plain or printed; artwork versions, colour reference and finish |
| Quantity | Units for each size and design, not just a combined total |
| Sample request | What you need to approve and whether the sample must represent production materials |
| Destination | Country, port or delivery point and requested commercial terms |
| Schedule | Required delivery date and flexibility for samples or tooling |
| Evidence | Any test reports or certificates required for the product and destination |
A short RFQ template
We are sourcing tin packaging for [contents] for delivery to [destination].
Required format: [type], [diameter × height in mm], [top/bottom configuration].
Artwork: [plain/printed], [number of designs], [finish reference]. Quantity: [units per size and design].
Please confirm the proposed specification, MOQ, sample arrangements, lead time, packing and quotation basis. Open questions: [list].
Compare the quotation basis
Before comparing unit prices, check that each offer covers the same size, material, coating, print versions, ends, packing and delivery basis. Ask whether tooling, samples or transport are included or separate. Keep the answer in the commercial record.